Privacy Policy - DMJ Institute of Nursing Bangalore
1. Introduction
DMJ Institute of Nursing Science, Bangalore ("we," "us," "our," or the "Institute"), deeply respects the privacy of our students, prospective applicants, parents/guardians, faculty members, administrative staff, clinical partners, visitors, and users of our official website and digital services.
This Privacy Policy outlines how we collect, use, store, protect, and disclose personal data gathered in connection with academic admissions, educational programs, clinical rotations, examinations, student support services, employment processes, and website interactions.
We process personal data solely for specified, explicit, and legitimate academic and administrative purposes. The Institute complies with applicable Indian data protection laws, including the Digital Personal Data Protection Act (DPDP Act), 2023, and associated statutory regulations. In accordance with legal requirements, this policy provides appropriate notice regarding the categories of personal data being processed and the lawful purposes for such processing.
2. Information We May Collect
Depending on your relationship with the Institute (applicant, enrolled student, parent, employee, or web visitor), we may collect the following categories of personal information:
A. Applicant & Student Profile Data
- Full name, date of birth, age, and gender
- Recent passport-size photograph
- Permanent residential and correspondence addresses
- Contact details (primary telephone/mobile number, personal email address)
- Parent, guardian, or emergency contact information
- Nationality, category, and domicile details required for regulatory compliance
- Government-issued identity cards (Aadhaar, Passport, Voter ID) where legally mandated
- Previous academic records, marks cards, transfer/migration certificates, and entrance examination scores
- Application forms, enrollment numbers, and registration data
B. Academic & Clinical Progress Data
- Classroom and laboratory attendance records
- Internal assessment results, term exams, and university marks cards
- Assignments, project submissions, and practical evaluation records
- Course schedules, clinical posting logs, and hospital rotations
- Internship evaluation reports and practical logbooks
- Academic progression statuses, achievements, and disciplinary records
C. Health & Medical Data
- Medical fitness certificates required prior to admission and clinical postings
- Vaccination, immunization records, and blood group details
- Medical leave requests, doctor's notes, and emergency medical histories
- Hostel health records and dietary restriction notifications
Note: Health data is processed strictly for legitimate student welfare, institutional safety, hostel administration, and clinical hospital safety requirements. It is handled with enhanced confidentiality.
D. Technical & Website Usage Data
- Internet Protocol (IP) address and geographical location indicators
- Browser type, version, operating system, and device attributes
- Page views, session duration, referral links, and navigation paths
- Access dates, timestamps, and diagnostic system logs
- Cookie identifiers and preference settings
3. Purposes of Processing Personal Data
We collect and use personal data strictly for legitimate educational, regulatory, and operational purposes, including:
- Processing online enquiries, counseling requests, and admission applications.
- Verifying applicant identity, academic eligibility, and submitted credentials.
- Maintaining comprehensive student academic and administrative records.
- Delivering theoretical lectures, practical nursing education, and clinical mentorship.
- Coordinating clinical postings, hospital affiliations, and internship programs.
- Conducting internal evaluations, practical examinations, and university assessments.
- Communicating critical updates to students, parents, and legal guardians.
- Managing hostel accommodation, campus transportation, and student amenities.
- Fulfilling statutory requirements of the Indian Nursing Council (INC), Karnataka Nursing Council (KNC), and Rajiv Gandhi University of Health Sciences (RGUHS).
- Processing tuition fees, hostel charges, scholarships, and refunds.
- Ensuring physical safety, campus security, and emergency medical assistance.
- Improving our website performance, online enquiry forms, and portal user experience.
- Preventing fraud, security breaches, unauthorized system access, and academic misconduct.
4. Data Sharing & Third-Party Disclosures
DMJ Institute of Nursing Science does not sell, rent, or trade personal data to commercial marketers. We share personal information only with trusted entities under strict confidentiality conditions:
- Affiliated Clinical Facilities & Hospitals: To facilitate clinical postings, practical training, and internship validation.
- Regulatory & Educational Authorities: Such as RGUHS, KNC, INC, government education departments, and accreditation bodies for registration and degree approvals.
- Authorized Service Providers: IT service vendors, cloud hosting providers, payment gateways, SMS/Email communication gateways, and software providers operating under data processing agreements.
- Parents/Legal Guardians: Academic progress reports, attendance summaries, and urgent health alerts may be shared with designated parents/guardians.
- Legal & Statutory Requirements: When mandated by law, court orders, law enforcement requests, or government inquiries.
5. Data Security & Storage
We implement appropriate technical, administrative, and physical security measures to protect personal data against unauthorized access, loss, alteration, or disclosure. Digital records are stored on secure servers with restricted access controls, while physical records are held in secured administrative archives.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, complete academic programs, satisfy statutory retention mandates, resolve disputes, and enforce legal agreements. Permanent academic records (such as transcripts and graduation registers) are archived in accordance with university guidelines.
7. Cookies & Web Analytics
Our website uses session and persistent cookies to enhance navigation, analyze site traffic, and optimize online application forms. Users can control cookie preferences through their individual web browser settings. Disabling cookies may affect access to certain interactive portal features.
8. Your Rights & Grievance Redressal
In compliance with the DPDP Act 2023, individuals have the right to request access to their personal data, seek corrections/updates, withdraw consent (subject to legal and academic requirements), and register grievances regarding data handling.
9. Policy Updates
We reserve the right to modify or update this Privacy Policy at any time to reflect institutional changes or evolving regulatory standards. Any modifications will be published on this page with an updated revision date.
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